"Ask AΔK a Question" Q and A
Q: If "the papers" were signed on August 13, 1947 to create Alpha Delta Kappa why is October designated as the month to celebrate Founders' Day?
A: Delegates to the 1975 International Convention passed a resolution designating the second full week of October as Alpha Delta Kappa Week, and then October became Alpha Delta Kappa Month by a vote of the delegates at the 1991 International Convention. Because the purpose was to publicize Alpha Delta Kappa, October was designated as schools would be in session and things would have settled down after the first of the school year.
Q: After the installation of a new S/P/N president what is the proper procedure for pins---when and who gives the past president's pin, immediate past president gives the gavel and president's pin?
The exchange of pins following installation is up to individual S/P/N's. You might want to do a formal pinning or just award the past president's pin and have her give the president the president's pin. I don't believe we have a formal protocol for the procedure and that we leave it to the S/P/N's to determine what will work best for them.
Q: Can a prospective member be present during a chapter business meeting?
Yes, as long as it is okay with all the chapter members.
Q: When are the Chapter Bylaws due to the District Bylaws representative?
Contact your state, provincial or national (S/P/N) bylaws chairman to get the date that your chapter bylaws are due. Not all S/P/Ns have districts, so that would be on an individual basis.
Q: Where do we send our donation for the Alzheimer's Association? What address?
Write your check to the Alpha Delta Kappa Foundation. On the subject line of the check, write Alzheimer’s Association and mail your check to Headquarters. The address is: Alpha Delta Kappa Headquarters, 1615 West 92nd Street, Kansas City, Missouri 64114.
Q: What is the protocol for a member who quit attending or paying dues and wants to reinstate? I believe I heard something at the Treasurer's Meeting, but thought it should be in the Membership Development Manual (MDM)?
The process to reinstate a former member:
A former member may reinstate into Alpha Delta Kappa by petitioning the chapter she wishes to reinstate. The chapter votes on the reinstatement using the same rules as voting on new members. If approved, the chapter president and former member completes the top portion of the H-154, Petition for Reinstatement. The chapter president completes the lower portion of the form and collects fees from the former member. The chapter president mails the H-154 with the appropriate fees to headquarters street address. S/P/N dues are mailed to the S/P/N treasurer and chapter dues are given to the chapter treasurer. Once headquarters process the H-154, they will contact the chapter president, S/P/N president, S/P/N membership consultant and S/P/N treasurer that the reinstatement process is complete.
Keep in mind, reinstatement's are for the calendar year they are received. If a former member chooses to reinstate in the last several months of a calendar year, she will be required to pay international, S/P/N and chapter dues due January 1 of the following calendar year. The former member may attend meetings as a guest through December and reinstate in January.
Q: Please clarify the contents of the Chapter Yearbook document which is submitted by the corresponding secretary no later than October 1st to the S/P/N President.
The "Chapter Yearbook", which is due to your S/P/N president by October 1, is also known by some chapters as their "Program Book". This book typically contains descriptions of your chapter's meeting dates and program descriptions, a list of your chapter's officers and usually a list of all your members. The S/P/N president likes to receive these Yearbooks so she can look over your programs to perhaps plan a chapter visit during her term of office and just to keep in touch.
Q: To whom does our (Recording) Secretary send our chapter's meeting minutes?
Meeting minutes should be sent to your S/P/N (state, provincial or national) president. International Headquarters does not collect the minutes.
Q: On the H-114, Annual Chapter Highlights form, what qualifies for a Council Meeting and a District Meeting?
It would be a meeting held by either a council of chapters in a certain area, or a district of chapters in a certain area. Not all states, provinces and nations have them.
Q: How many chapter meetings must a new potential member attend before she can be initiated as a chapter member?
Neither the International Bylaws nor Constitution specify a required number of meetings a prospective member must attend prior to initiation. However, we recommend that she attend at least one meeting informing her of the benefits and responsibilities of membership in Alpha Delta Kappa.
: Please provide clarification about altruism checks written by members to a charity such as St. Jude's versus writing a check to our local sorority and our treasurer then writes a check to St. Jude's for the amount of cash and checks turned in at our meeting for St. Jude's. Can only checks written to St. Jude's be a PERSONAL tax deduction? Would only checks written to our sorority for St. Jude's would be listed on our altruistic account log?
: Alpha Delta Kappa sisters are very generous and support so many wonderful altruistic projects. Checks written to the Alpha Delta Kappa Foundation are tax-deductible, as the Foundation is a 501©(3). Those donations may also be entered on the Chapter Altruistic Reporting form. When writing a check to the Foundation, be sure to note the designee or organization, such as St. Jude Children’s Hospital, on the check’s memo line.
If sisters want to make direct donations to charitable organizations, such as the Diabetes Association, Habitat for Humanity, Regional and S/P/N altruistic projects, I would suggest they include Alpha Delta Kappa on the memo line of their check to show the donation is given in the name of Alpha Delta Kappa. These donations can be recorded on their personal altruistic donation log.
If you have additional questions regarding altruistic donations, please contact Headquarters for clarification.
: What is the order of introducing S/P/N officers, advisory council, district officers, past S/P/N presidents, International, district chairmen, and other guests at a district meeting?
: This information in the Alpha Delta Kappa Handbook, which is located under LIBRARY>Documents & Forms>Guiding Documents>Handbook under the subject: Protocol Precedence Chart. You are given two choices for making introductions. Also, there is a Seating Chart for the Head Table for District Meetings.
Best practice is to introduce the Head Table first with presiding officers. Next, introduce current International, Regional, S/P/N Officers who art present and then recognize past leaders who are present.
: What is “protocol” and how do we respond to it at Alpha Delta Kappa meetings?
: According to our Handbook, “Protocol is a code prescribing correct formal procedure and can be adapted to the requirements of each occasion. Protocol is a code of etiquette, a pattern of behavior which is accepted as the most desirable way to show recognition and honor to those in positions of leadership.” Continuing on in the document are ways for members to honor our leaders. (Section VI. Standard Operating Procedure for Alpha Delta Kappa Dignitaries) We rise for a Grand Entrance and remain standing until all persons in the procession are seated. We rise and applaud when an International Officer or International Representative is introduced. We rise when a S/P/N President is a guest at a S/P/N or chapter meeting and is introduced. When making introductions which include visiting officers, current officers take precedence over the past officers. Expenses are paid for a visiting international, regional, S/P/N officer is invited to a function. As sisters in Alpha Delta Kappa, first names are used.